ACCENT on Children's Arrangements 615 Baronne Street Suite 303
New Orleans, Louisiana 70113

Phone: 504.524.1227
Fax: 504.524.1229
Toll Free: 1-800-539-1227

Posts Tagged ‘planners’

The Do’s and Don’ts of Planning an Onsite Children’s Program

Are you planning a onsite children’s program for your next business event, conference or meeting? Even the most experienced planners can fall short if they don’t come to the table well prepared. We have simple strategies to make your program a success; all it takes is a bit of careful planning.




Determine who should run the program. You can provide the childcare services yourself or choose to work with an outside company like ACCENT on Children’s Arrangements. Sometimes there may be an established program at a hotel or facility, and you can partner with them as well. Since most planners require some additional assistance, they choose to work with a third party.

Plan age-appropriate activities. When children are kept entertained, they tend to be better behaved, which leads to you having more control. Decide which types of activities to provide based on the ages of the children, the number of children and the length of time they will be there.

Set age limits. Be flexible with the ages of children you will accept, but know that the younger the children, the more care they will need. By establishing an age limit, you can keep the costs of the program down and plan more efficiently for the activities.

Divide groups of children. Be sure to divide the children by age. Older children will need more structure while younger children will require less. This also prevents older children from feeling bored.

Hire qualified supervisors. In order to avoid liability issues, it’s important to hire caregivers that are qualified, licensed and experienced. The easiest way to find these types of caregivers is through onsite childcare programs that provide a reliable base of qualified supervisors.

Tie in activities with local attractions. To make the activities more fun, tie them in with the local attractions in the area. If there are no major attractions like Disney World or Six Flags nearby, consider the weather, the wildlife or local museums other fun facts about the state that the kids will enjoy learning about.


Make the program a mandatory affair. Employees should be allowed to opt in or out of the program based on the needs of their children.

Provide activities that are not family friendly. The goal is to create a family-friendly atmosphere, so providing activities that are not geared toward families will only defeat this purpose.

Believe that you have a more limited selection because of a children’s program. You have just as many opportunities at your fingertips; you’ll just be using them differently.

It’s true that by allowing your employees to bring their children will boost attendance and employee morale, but there are also liability issues to consider. Proper planning will help avoid some issues, but the best way to come prepared is by hiring a third party such as ACCENT on Children’s Arrangements to help with the details. A local DMC can also help assist you in finding the right services for all of your atendees,both young and old!











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ACCENT on Children’s Arrangements-OCA, located in New Orleans, Louisiana is full service event child care company providing a host of child care and babysitting services for meetings, conferences, conventions and other special events taking place all over the world.