ACCENT on Children's Arrangements 615 Baronne Street Suite 303
New Orleans, Louisiana 70113

Phone: 504.524.1227
Fax: 504.524.1229
Toll Free: 1-800-539-1227

Archive for the ‘babysitting’ Category

Business Planning with Event Childcare in Mind

Parents who often travel for their work are perhaps more familiar with the concept of event childcare than parents who travel very little or not at all. Many corporations are allowing families to accommodate busy corporate moms and dads on business trips. This means the family can normally travel together to the corporate destination and combine work with pleasure.

While moms and dads are working, their children can be cared for by a variety of services. The age of the child will, of course, vary the service. Babies and toddlers will need childcare while older children and teens can participate in workshops and guided field trips with other kids their own age.

Event childcare has become a worldwide service and is utilized by numerous corporations and independent contractors. It is an ideal solution for parents who wish to have their children accommodate them on business but are not certain how they can go about arranging it.

How Does Event Childcare Work?

If you are a traveling professional in need of a childcare solution for your upcoming convention, conference, trade show or meeting, companies such as Accent OCA can help. Accent on Children’s Arrangements is a unique company with years of experience in providing age-appropriate childcare to kids of all ages. Their services range from infant childcare and babysitting services up to and including group tours and daytime field trips for older kids.

Accent on Children’s Arrangements

Accent on Children’s Arrangements provides entertainment and fun in a secure and safe environment. These services can be utilized by any parent, whether traveling for business or as an individual, for any city in the world.

The programs provided to children has been created and custom-designed with fun, safe and educations programs meant to meet the needs of professional parents who have made the choice to travel with their children. They offer complete meeting, conference and convention babysitting services that are well-supervised with age-appropriate curricula. The on-site service is manned by a staff of professional supervisors who are certified in Pediatric First Aid and CPR.

While parents are busy attending events and meetings they can choose to have their infants to teen aged children cared for. While younger children will enjoy the many educational and entertaining on-site services created with them in mind, older kids can enjoy activities such as youth tours, educational tours, group, religious, spiritual and even tourism related tours. Whatever curriculum you choose for your child, let Accent OCA organize it for you.

Business Travel: When Spouses and Kids Come Along

As the world of business becomes more international, more and more parents are taken away from their daily family lives to tend to the business needs of their jobs. For many parents it can be heartbreaking to leave their kids behind, especially if the children are very young.

Bringing Families on Business Trips

Companies such as Accent OCA have come up with a clever and creative way to have today’s working parents bring their children and spouses with them on these business trips. Not only does it relieve the stress and tension of leaving loved ones behind, it can also be a great way for kids to learn about what their parent’s jobs entail.

Planning for All Ages

When children and spouses are part of a business trip, all involved are aware of it, so there are no surprises. The extracurricular activities are planned with everyone in mind. This means the scheduled events are very diverse and have been chosen to accommodate all age levels of the group, including the families and the single travelers.

One of these relaxed professional setting environments is the Disney Cruise Line. Non-distractive conference rooms have been set up where business can resume and work can be done. Outside the conference room, once meetings have wrapped up, are the numerous entertainment offerings that Disney has for its guests.

This has allowed many time-starved families a way to accomplish business while still spending some much needed family time together as a whole. Planning such a corporate function that involves both families with the single traveler can be tricky, however Accent OCA is well versed in planning such events.

Limiting Complications, Maximizing Rewards

Accent OCA is aware that most corporate workers value the rewards they receive from time spent with their families that these corporate experiences allow them to share with both their spouses and kids. Although bringing along spouses and kids can complicate an already complicated meeting, Accent OCA works with the meeting planner to ensure all the company’s needs are met for complete productivity while, at the same time, they are setting up exciting programs for the kids.

Managing Liability

Aside from productivity there are other issues that remain a concern to those on the business trip, one of which is liability. Accent OCA stresses the importance of obtaining a release with a liability clause for each child allowing for emergency medical assistance, for example. Companies such as Accent OCA that participate in setting up the corporate family travel are experienced in these areas and will be more than happy to assist in your company’s needs.

Photo courtesy of Disney Cruise Lines

Tips for Offering Childcare During Business Meetings

Women now make up almost half of the workforce, a far cry from the numbers decades ago, when women only accounted for a fraction of the workforce. Many of these working women are mothers who are juggling the demands of work and parenting. Even dads are playing both roles, as they contribute at work and home. These changes have put pressure on companies to offer more programs that fit the needs of families. After all, when parents know that their children are being well cared for, they can be better workers.

If your company has a business meeting scheduled, there’s no reason why the kids can’t be invited. This allows more flexibility as to when the business meeting can be held, while also ensuring that all employees are at the meeting on time and stay for the duration, while being fully focused on the material during the conference.

But how exactly do you run successful childcare during a business meeting?

Staff Sufficiently

First off, make sure you have an accurate count of how many children will be attending the meeting. It’s important to have the proper staff-to-child ratio so that you can properly and safely care for the children. These ratios are based on the ages of the children and break down to 3:1 for infants, 4:1 for toddlers and 6:1 for children. Since you’re probably tapped out of staff members, hire an onsite childcare company that will provide dependable staff members that will tend to the children.

Keep Them Busy

When you work with an onsite childcare company, the agency will have plenty of age-appropriate activities that will keep everyone busy. This is, after all, the key to running a successful business meeting. You can expect such activities as singing songs, seeing a magician, putting on a puppet show and dancing around to music.

Plan an Appropriate Venue

In addition to the activities planned by the agency, you will need to have a room where the children can stay. Make sure the room is comfortable, has plenty of space to move around, is safe for all ages of children and has bathrooms nearby. While you want the meeting to move along seamlessly, it’s not a bad idea to arrange a few short breaks where parents can check in with their kids if need be. When your employees see just how much fun their kids are having, they’ll be fully invested in the meeting.

At first, your company may feel as if providing child care is difficult to accomplish. Yet thanks to onsite childcare companies, you can provide fun, safe, dependable arrangements that allow you to conveniently hold meetings away from the office, on weekends or evenings. The kids have fun and your employees come together without the distraction of ringing cell phones and text messages of parents waiting to pick their children up.

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FAQ About Meeting and Conference Child Care

As work and home life become more connected, increasing numbers of corporate employees and conference attendees are bringing their families with them to their meetings. The challenge is finding activities that will keep young children entertained and occupied while their parents are attending work meetings or forums. That’s where meeting and conference childcare comes in. It gives parents a reliable way to care for their kids during their work events so they can bring them along and enjoy the time away together. Since meeting and conference childcare is a relatively new concept, prospective clients may have a few questions about this service.

What are the benefits of providing meeting childcare for employees?

For one thing, offering conference childcare makes attending corporate events more attractive for employees. This is particularly true of single parents, who may be unable to find suitable arrangements for their children in order to go out of town for a conference. Profit-wise, offering these services can also be useful, since companies may be able to attract child-friendly sponsors for their meetings such as amusement parks and restaurants.

Does this arrangement work for small numbers of kids?

Qualified childcare agencies can accommodate any number of children, from numbers as small as 10 to large groups of 100 or more. When meeting coordinators get a final tally of the employees that will be attending the conference, they can calculate the total number of accompanying children and inform the agency ahead of time. Most corporate childcare agencies do not require a minimum number of children.

What services are included in conference childcare?

Well-staffed agencies are able to provide a wide range of services for clients. From organized field trips to popular children’s attractions in the destination city to structured learning activities and supervised free play time, experienced business childcare providers can keep children happy and content while their parents are away. Some of the provided activities may include arts and crafts projects, games, and special guest speakers. Reputable agencies also provide security services such as photo check-ins and emergency management plans. Most providers also take the step of insuring their clients and children thoroughly, keeping the host companies safe from any possible risk or liability.

Image c/o: doviende

Welcome to the ACCENT on Children’s Arrangement Blog

Have you ever thought it would be great to take your kids with you on your next big trip but couldn’t figure out how?  Or what about taking your kids with you to great cities all over the world to explore and have fun while you participate in a conference, meeting, trade show or other business event?

If you’ve had those thoughts but couldn’t quite figure out the logistics you are not alone.  And the good news is you’ve come to the right place.

Welcome to the ACCENT on Children’s Arrangement Blog where we will be discussing all topics related to traveling with your children while you are on business.

kids have fun while you work

What We Do

ACCENT on Children’s Arrangements, Inc. is a national company with staff trained to provide convention, conference and meeting child care and babysitting services. We will supervise and entertain children with age-appropriate, curriculum-enriched environments containing many hands-on creative activities. ACCENT’s talented staff produces stimulating children’s programs on-site with scrupulous attention to children’s health and safety needs. Our specially trained, professional supervisors are CPR and Pediatric First Aid certified. ACCENT’s on-site staff includes teachers, professional child care providers and mothers who simply love working with children and have completed ACCENT’s specialized training program.

ACCENT employees’ references have been thoroughly checked. ACCENT’s goal is to produce positive and lasting memories for the children attending the Camp by adhering to high standards of quality and building educational curriculums to engage the children.

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ACCENT on Children’s Arrangements-OCA, located in New Orleans, Louisiana is full service event child care company providing a host of child care and babysitting services for meetings, conferences, conventions and other special events taking place all over the world.