ACCENT on Children's Arrangements 615 Baronne Street Suite 303
New Orleans, Louisiana 70113

Phone: 504.524.1227
Fax: 504.524.1229
Toll Free: 1-800-539-1227

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Benefits of taking the kids on business travel

Bringing your kids with you on a business trip can be a great experience – if you have the right help. Check out this new infographic we created which shows why. Feel free to share with others!
benefits of traveling with the kids on business

Business Planning with Event Childcare in Mind

Parents who often travel for their work are perhaps more familiar with the concept of event childcare than parents who travel very little or not at all. Many corporations are allowing families to accommodate busy corporate moms and dads on business trips. This means the family can normally travel together to the corporate destination and combine work with pleasure.

While moms and dads are working, their children can be cared for by a variety of services. The age of the child will, of course, vary the service. Babies and toddlers will need childcare while older children and teens can participate in workshops and guided field trips with other kids their own age.

Event childcare has become a worldwide service and is utilized by numerous corporations and independent contractors. It is an ideal solution for parents who wish to have their children accommodate them on business but are not certain how they can go about arranging it.

How Does Event Childcare Work?

If you are a traveling professional in need of a childcare solution for your upcoming convention, conference, trade show or meeting, companies such as Accent OCA can help. Accent on Children’s Arrangements is a unique company with years of experience in providing age-appropriate childcare to kids of all ages. Their services range from infant childcare and babysitting services up to and including group tours and daytime field trips for older kids.

Accent on Children’s Arrangements

Accent on Children’s Arrangements provides entertainment and fun in a secure and safe environment. These services can be utilized by any parent, whether traveling for business or as an individual, for any city in the world.

The programs provided to children has been created and custom-designed with fun, safe and educations programs meant to meet the needs of professional parents who have made the choice to travel with their children. They offer complete meeting, conference and convention babysitting services that are well-supervised with age-appropriate curricula. The on-site service is manned by a staff of professional supervisors who are certified in Pediatric First Aid and CPR.

While parents are busy attending events and meetings they can choose to have their infants to teen aged children cared for. While younger children will enjoy the many educational and entertaining on-site services created with them in mind, older kids can enjoy activities such as youth tours, educational tours, group, religious, spiritual and even tourism related tours. Whatever curriculum you choose for your child, let Accent OCA organize it for you.

Mixing Family Pleasure with Business Trips

It’s never easy for moms and dads to leave their children behind as they fly off for another business trip. These days however, it is more and more acceptable for busy corporates to bring their children along on such trips, regardless of the child’s age. With a little planning and travel experience, it’s very easy to turn a business trip into successful family time.

The Changing Face of Family-Friendly Hospitality

The concept of parents bringing along their children accompanied by either their spouses or a nanny has been an enormous success for both corporations and parents. As a matter of fact numerous hotels, including the Trump International Hotel and Tower in New York, have added baby-type services to their amenities. Baby Attaches help not only the parents but also their little ones adapt to a new environment with the use of a multitude of practical equipment including baby-soothing chairs.

What it Takes to Succeed

When it comes right down to the success of bringing baby on business, teamwork is vital. Scheduling visiting times with the working spouse is important, especially for nursing mothers. A functioning schedule allows the nursing child to keep to their regular feeding routine while the spouses and older children get to spend some time together.

Pack Accordingly

Having a little travel experience with your children is also vital to the success of incorporating family with business trips. Make sure to pack light yet practical items such as clothes, diapers and toys. Don’t forget the baby’s photo ID in the event you are traveling outside the country.

Accent OCA: Your Partner in Youth Travel

For older children, check-in ahead of time with companies such as Accent OCA where kids can be scheduled into fun activities and group field trips. This allows them to make new friends, check out the area and enjoy a little independent time until their working parent is free for the day. Accent OCA is a great alternative when it comes to corporate childcare services as they are experienced with young children that require daycare up to students that are suited for field trips.

Bringing older adolescents and teens on these business affairs can be the beginning of new life lessons. These trips can be hugely influential by expanding their experiences to other cities and countries in a way they may not have seen otherwise. There is no magic formula to mixing business trips with family time, however there are many options available to parents want to give it a try.

Photo courtesy of Family Vacation Destinations

Business Travel: When Spouses and Kids Come Along

As the world of business becomes more international, more and more parents are taken away from their daily family lives to tend to the business needs of their jobs. For many parents it can be heartbreaking to leave their kids behind, especially if the children are very young.

Bringing Families on Business Trips

Companies such as Accent OCA have come up with a clever and creative way to have today’s working parents bring their children and spouses with them on these business trips. Not only does it relieve the stress and tension of leaving loved ones behind, it can also be a great way for kids to learn about what their parent’s jobs entail.

Planning for All Ages

When children and spouses are part of a business trip, all involved are aware of it, so there are no surprises. The extracurricular activities are planned with everyone in mind. This means the scheduled events are very diverse and have been chosen to accommodate all age levels of the group, including the families and the single travelers.

One of these relaxed professional setting environments is the Disney Cruise Line. Non-distractive conference rooms have been set up where business can resume and work can be done. Outside the conference room, once meetings have wrapped up, are the numerous entertainment offerings that Disney has for its guests.

This has allowed many time-starved families a way to accomplish business while still spending some much needed family time together as a whole. Planning such a corporate function that involves both families with the single traveler can be tricky, however Accent OCA is well versed in planning such events.

Limiting Complications, Maximizing Rewards

Accent OCA is aware that most corporate workers value the rewards they receive from time spent with their families that these corporate experiences allow them to share with both their spouses and kids. Although bringing along spouses and kids can complicate an already complicated meeting, Accent OCA works with the meeting planner to ensure all the company’s needs are met for complete productivity while, at the same time, they are setting up exciting programs for the kids.

Managing Liability

Aside from productivity there are other issues that remain a concern to those on the business trip, one of which is liability. Accent OCA stresses the importance of obtaining a release with a liability clause for each child allowing for emergency medical assistance, for example. Companies such as Accent OCA that participate in setting up the corporate family travel are experienced in these areas and will be more than happy to assist in your company’s needs.

Photo courtesy of Disney Cruise Lines

What You Need to Know About Child Care

Selecting a child care provider need not be confusing. Consider these 15 criteria, adapted from a list provided by ACCENT on Arrangements, Inc., a New Orleans-based company specializing in child care programs:

Recommendations: Ask the convention bureau at your meeting site to recommend local and national child care providers. Also, check your PCMA directory.

Insurance: A minimum of $1 million general liability is needed. Read your association’s policy to be sure the proposed program is not among the exclusions.

Waiver or Release: Ask your provider for a waiver or release and have your legal staff review it.

Standards: Make sure the provider in your destination state meets all day care standards, from staffing to physical requirements.

Staff-Child Ratio: Look for a favorable child:adult ratio. The National Association for the Education of Young Children proposes a child-to-staff ratio of 3:1 for infants, 4:1 for toddlers and 6:1 for children up to eight years old.

Security: Check-in and check-out procedures are very important and should be strictly enforced using signatures, proper identification, etc. A security guard is recommended.

Emergencies: Ask your provider how emergencies are handled. Use a medical authorization form for emergencies. An on-site nurse is recommended for large programs.

Staff: Ask about the provider’s requirements. Are they CPR-certified? Do they have education degrees or experience in child care centers? Do they understand children’s needs? Find out who your staff contact will be on site and how you can reach your contact during the day and after hours.

Location: The child care center should be located near emergency exits but not close to heavy traffic areas. A minimum of 35 square feet per child is recommended. Bathroom accessibility is very important. The building must have water sprinklers and an evacuation plan should be posted.

Communication: The provider should be able to reach meetings staff and/or convention services at all times. Some groups provide beepers or cellular phones to be rented by nursing moms or anxious parents.

Staff Orientation: A minimum two-hour orientation is recommended for all child care staff to outline check-in/check-out procedures, child care procedures, and familiarization with the location. The bigger the program, the more detailed the orientation.

Logistics: Think about who will handle crib rental costs, audiovisual equipment, moving of children’s supplies, meals and snacks, registration badges, etc.

Parent Orientation: Provide as much information as possible to the parents. Designate staff to answer questions or refer to child care provider with calls.

Cost: Remember that child care and children’s tours are more expensive than spouse tours. Think about how cost will be met – individual members, sponsorships, subsidies or grants.

Evaluation: Provider should help planner to establish a method of evaluation.

Consistency of service is extremely important in child care. Parents like and expect to receive the same type of service year after year.

Diane E. Lyons is president and founder of New Orleans-based ACCENT on Arrangements.

Photo c/o Santa Ana College

Business Trips With Tots in Tow

As more and more parents engage in frequent business travel, hotels and corporate conferences are seeing a rise in small-sized guests. While parents may strike a work/life balance by having their kids accompany them on travels, they face a unique set of challenges, namely, keeping the kids entertained during lengthy conferences or meetings.

Between the years 1990 and 1994, the number of children accompanying corporate travelers rose 63 percent. This increase meant that employers and hotels needed to adjust to parents who wanted to spend time with their children while advancing their careers.

Several hotels and agencies provide activities and organized outings for little travelers. Large hotel chains such as Hyatt Hotels offer day camps for young ones for an additional fee. Guests of the hotel can pay a daily charge for the camp and have confidence that the kids will enjoy arts and crafts, field trips, and nature hikes, among other activities.

Some travel agencies have been formed specifically to cater to the young companions of business travelers. For example, the New Orleans agency Accent on Children’s Arrangements focuses on providing child care on-site at conferences and meetings so that parents can stay in close proximity to their children while attending work functions.  The company has done business with several large corporations, including Piggly-Wiggly, McDonald’s, and the American College of Surgeons.

Parents that plan on bringing kids to an out-of-town business event should clear it with their employers first. They should also take the responsibility for arranging supervision for the kids. While some companies offer this assistance, many do not and planning for child care in advance can avoid any difficulties in scheduling.

If a parent has trouble finding an organized activity for their children or locating a qualified child care provider during the trip, they may enjoy making a small family trip out of the event. Spouses can talk to one another in advance about clearing their schedules to make the trip together. This way, the parent that needs to attend the business meeting or conference can relax, knowing their children are in the best of hands. On a family business trip, parents can spend some quality time with the kids after the work conference is over for the day and children get to see more of the world around them.

Image c/o: livingonimpulse

Taking the Kids Along on Business Travel?

Thanks to more moms juggling the demands of work and family, businesses are offering incentive programs for parents. Onsite child care is just one of the many incentives; now, some companies encourage their employees to take their children along on business trips. While this may not always be feasible, it may work on some endeavors and allow you to be with your child.

If you do decide to bring your children along, there are a few factors to keep in mind. You will need to upgrade your room to a suite, include a free day in your travels and discuss what you expect from your little ones. You will also need to bring along things to keep the kids busy such as movies, video games and coloring books.

But what do you do when you get to your destination? Surely, your kids can’t sit in on the business meetings or stick around all day at the product show. No, but there are other options that are enjoyable for your children, while providing the peace of mind that your children are kept safe.

First, you can hire a babysitter using a national database of reliable sitters in the area. While this may seem like you’re pulling a name from a book, these databases run background checks and give detailed information about the candidate, such as whether he or she is CPR certified, has experience working with children or other certifications you can rely on.

A second option is to go through an onsite children’s program that provides entertainment and care for kids. These facilities are specifically designed to care for children whose parents are working nearby. They understand that the children are along with their working parents and provide stimulation and fun for kids of all ages, within the boundaries of a safe and often times, accredited facility.

In many cases, your company may arrange the care prior to the travels. For example, they may partner with an onsite child care facility that will arrange activities, meals and care for the employees’ children.

If you bring your children with you regularly, you’ll find what works best for you and your family. Having a one-on-one sitter that can show your kids around the city may work best, or you may feel most comfortable leaving your children at an onsite facility that is licensed or certified.

The best part is – there’s no need to leave your kids at home if you don’t want to. With more incentive programs, companies are partnering up with other child care arrangements that allow you balance both traveling and parenting.


Safety Considerations for Onsite Child Care

Offering child care for business employees is a wonderful opportunity to help parents balance the demands of work and family. More companies are offering child care within the business setting, and the long-term benefits are worthwhile. Not only are you creating a supportive network, but also encouraging employees to have an alternative source of affordable child care so they don’t have to compromise their workload.

Establishing safety guidelines is an important part to any child care facility. Licensed facilities must adhere to the state laws that are set in place to regulate safety, sanitation and food preparation. By following these guidelines, you can rest assured that your facility will stay licensed and continue to offer the quality child care that your employees depend on.

Your child care center will need to follow the health and safety regulations established by the government. This will ensure that the spread of disease and infection is controlled, and that safety is a prime concern. Your facility will be licensed and you’ll need to hire on the appropriate staff to care for the children. Be sure to follow suit with the teacher-to-child ratios, which are dependent on the age of the children. For example, for every 8 2-year-olds, there must be one teacher.

There will need to be protocols for cleaning and sanitizing toys and tables, preparing food, handling accidents and ensuring the safety of outdoor play equipment. A sick policy will need to be given to all parents so they understand which children are excluded. While you want to encourage your employees to come to work, there are certain conditions that make a child too sick to be at day care.

Another consideration that makes onsite child care different from others is that the parents are right around the corner. While most daycare centers allow parents to “drop in”, this will be especially feasible at the workplace. Since you don’t want children coming and going during lunch hours or having parents dropping in at all hours, there are additional guidelines to set in place.

By taking all safety considerations into play, you can create a safe, nurturing child care facility within the boundaries of the workplace.


Benefits of kid friendly business conferences

Kid friendly meetings are more than just child’s play

School’s out for the summer! For kids, this means swimming pools and sleeping until noon.

For professional parents, it means more family time but also more juggling when it comes to daily duties and traveling for work. So when it comes to planning summertime conferences and events, why not offer your attendees the best of both worlds-professionally planned kid-friendly meetings !


Celebrating 20 years in business this summer, ACCENT on Children’s Arrangements has made it its business to create memorable meeting experiences for the whole bunch. Sure, there are additional challenges and expenses that may be incurred, but all parties – meeting planners , attendees and their families – all agree that they are well worth the investment. Read on to learn some of the many advantages of having a professionally planned kid-friendly event from three different perspectives.

Advantages for the meeting planner:

  • Planners report saving time, money and energy as all the pre-planning, staffing, registration and post-program evaluations are taken care of
  • Planners can have more time to focus on the many other details of the meeting
  • Increased meeting attendance and retention
  • Increased company loyalty due to the fact that their “company cares”
  • Happy employees
  • Glowing event evaluations!


Advantages for working parents:

  • Parents have “peace of mind”
  • Parents can feel good about including their families in their work rather than leaving them behind
  • Parents can guiltlessly stay for the entire meeting, rather than breaking away early
  • Parents see the economic value in turning a business trip into a family vacation since some costs will already be covered by the company
  • Parents can feel comfortable with leaving their children in capable, professional hands
  • Parents’ enthusiasm and loyalty is renewed when they feel that their company cares

Advantages for children:

  • Children gain exposure and appreciation for their parent’s line of work
  • Children have the opportunity to make lifetime friends with others from around the country and world
  • Children can learn about the history, culture and geography of their host city
  • Children can feel safe, secure and happy with age-appropriate programs and activities


For more reasons you should consider a kid-friendly event this summer, and to learn more about our programs available for your company, Contact ACCENT on Children’s Arrangements at (504) 524-1227 or email us at


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ACCENT on Children’s Arrangements-OCA, located in New Orleans, Louisiana is full service event child care company providing a host of child care and babysitting services for meetings, conferences, conventions and other special events taking place all over the world.